Memos and Updates
Messages from the Provost
November 13: Pass-No Pass Policy
October 29: Update from the Interim Provost - Election Day
October 26: Update on Instruction due to Weather Related Closure
October 21: Update from the Interim Provost
October 13: Update from the Interim Provost - Faculty Searches
October 6: Calendar Updates to Fall, Spring
September 23: Student Absences
September 17: Spring Academic Calendar
September 10: Child Care Resources
August 28: Interim Provost Update
August 24: OU Joins the National Center for Faculty Development and Diversity
August 21: Interim Provost's Update
August 6: Update from the Interim Provost
July 30: OU Together and Instructional Faculty Information
July 24: Flexible Teaching Requests
July 7: Flexible Teaching Guidelines
Academic Updates
December 14: Job Announcement - Director of Undergraduate Course, Gateway to Belonging at OU
November 19: Faculty Resources for Students with Disabilities in Online Classes
November 17: Fall 2020 Incomplete Process Change
November 6: UPDATED New Dates: Workshops on Faculty Recruitment and Hiring - Fall 2020
October 29: Workshops on Faculty Recruitment and Hiring - Fall 2020
October 16: Position Announcement: Faculty Director, OU Arts and Humanities Forum
October 2: New Graduate Education Data Resources
September 21: Office of Postdoctural Affairs Memo
September 17: Spring 2021 Course Adoption Memo
Hiring Announcements
January 20: University Libraries Dean
January 11: Director of the Arts and Humanities Forum
August 5: OU Libraries Interim Dean
July 23: Honors College Interim Dean
Memos and Forms on Academic Procedures
Faculty Recruiting
For additional information and resources about faculty awards, visit the Faculty Recruitment and Hiring section of the Provost's Office Website..
Update from the Interim Provost on Faculty Searches - October 2020
Regular Faculty Recruiting Application (RFRA) [Revised for 2020-21]
Best Practices for Faculty Search Committees
Request for Faculty Offer Letter (Regular and Research Faculty and Instructors/Lecturers)
Faculty Start-up Procedures
Request for Permission to Recruit a Research Professor
Administrative Issues and Policies
Conflicts of Interest Reporting Memo
Nepotism Memo
Nepotism Waiver Form
Provost Administrative Units Food and Beverage Expense Form
Seasonal / Holiday Events - Expense Guidelines
Space Planning and Allocation
Resources
Conflict of Interest Website
Financial Services - Policies, Procedures, and Forms
OU-IT Policies, Standards, and Guidelines
Purchasing Department Website
Faculty Initatives and Enrichment
Faculty Dependent Care Travel Grant Program
Sabbatical Application Memo
Sabbatical Application Form
Sabbatical Leave Report
Sabbatical Report Example
Faculty Evaluation
For More Information - Quick Links
Evaluation - Provost's Office
Tenure and Promotion - Provost's Office
Faculty Handbook
Course Evaluation
Annual Evaluation
Annual Faculty Evaluation 2020 Memo
Faculty Performance Template
Pandemic Impact Statement/Checklist
Expanded Evaluation Activities and Sources
Progress Toward Tenure
Progress Toward Tenure Memo
Suggested Template for Progress Toward Tenure
Request to Extend Probationary Period Due to COVID-19
Reappointment of Ranked Renewable Term Faculty
Reappointment of Ranked Renewable Term Faculty Memo
Reappointment of Renewable Term Faculty with Instructor or Lecturer Titles Memo
Tenure and Promotion
Call for Tenure and Promotion: Committee Dossier Checklist and Forms
Specific Forms and Reference Materials
Post Tenure Review
Post Tenure Review Memo
Post Tenure Review Checksheet
Post Tenure Review Faculty Activity System Workflow
Post Tenure Review Faculty Activity System Administrative Instructions
Post Tenure Review Faculty Activity System Faculty Instructions
Post Tenure Summary of In-Load Teaching
Sample Letter: Notification of Pending Post Tenure Review
Awards, Honors, and Fellowships
For additional information and resources about faculty awards, visit the Provost's Office Awards, Honors, and Fellowships webpage.
For More Information - Quick Links
Faculty Awards and Honors Website
Presidential Dream Course Website
Office of Research Services
Faculty Awards and Fellowships
Big 12 Faculty Fellowship Program
Faculty Awards and Honors Nominations Memo
Faculty Fellowship Leave Form
Faculty Leave of Absence Without Pay
Faculty/Staff Tuition Waiver Memo and Application
Presidential Dream Courses Memo
President's Retired Faculty Funds Memo
President's Retired Faculty Funds Application
Presidential Teaching Fellowship in Honors
Prestigious Scholarships and Fellowships - Policy and Procedures
Staff Awards and Waivers
Faculty/Staff Tuition Waiver Memo and Application
Jennifer L. Wise Good Stewardship Award Memo
Jennifer L. Wise Good Stewardship Nomination Form
Provost's Outstanding Academic Advisement Awards Memo
Provost's Outstanding Academic Advisor Award Nomination Form
Provost's Outstanding Academic Advising Administrator Award Nomination Form
Provost's Outstanding New Academic Advisor Award Nomination Form
Student Awards
Doctoral Dissertation Prizes and GTA Awards
Other Honors
Honorary Degrees Nominations Memo
Honorary Degrees Nominations Form
Instructional and Curricular Issues
English Language Proficiency of Instructors
Fall Student Instructional Holiday (Election Day)
Honoring Our Commitment to Our Students
Midterm Grade Reporting
Policy on Students Called to Active Military Duty
Required Qualifications for Course Instructors
Quality Academic Advising
Religious Holidays
Spring 2021 Non-Instructional Days
Student Travel and Education Abroad Policies and Forms (Website)
Textbooks and Instructional Materials Website
Academic Programs
New Programs, Certificates, Delivery Modes - Forms
Embedded Certificate - New Program Request Form
Existing Program Delivered Electronically
Dual or Joint New Program Request Form for Traditional and Online Programs - Cover Page
Program Modification Forms
Embedded Certificate Designation for Existing Certificate
Program Deletion
Program Suspension
Program Reinstatement
Program Name Change
Program Option Addition
Program Option Deletion
Program Option Name Change
Program Requirement Changes
Other Degree Program Modification
Administrative Changes
1) Addition of Area of Concentration/Track (Level V)
2) Deletion of Area of Concentration/Track (Level V)
3) Addition of a Minor
4) Deletion of a Minor
5) Requirement Changes to an Accelerated Program
6) Addition of an Accelerated Dual Degree Program
7) Deletion of an Accelerated Dual Degree Program
8) Other
Resources
Check List and Guidelines for New Program Request Form
Program Approval Tracking - Status
Program Modification FAQ
Request for Program Modification: Instructions
Which Program Form Should I Use?
Courses
Agreement to Complete a Course after the End of the Term ("Incomplete" Contract) - FALL 2020
Approval Form to Cancel Course
Approval Form for Course Schedule Change
New Course Designator Request Form
PACGEO Course Approval Memo
University Course (UNIV) Request Form
Intra-Departmental Practicum / Internship / Rotation Letter of Agreement
Practicum/Internship Memorandum of Understanding
Courses - Budget Forms
Academic Service Fee – Call for Proposals
Academic Service Fee Proposal Form
Fee Revenue and Expenses Template
Summer Shared Tuition Request Form
Courses - Resources
Center for Faculty Excellence - Syllabus Support (Website)
Course Approval Process (Flow-chart)
CourseLeaf Instructions - Check Sheet for Submission (PDF)
Academic Personnel and Budget Records
Assigning Appropriate Temporary Faculty Titles
Helpful Hints for Faculty Appointments
Job Codes, Titles, and Account Code
Minimum Faculty and GA Salaries
Summer 2020 Appointments
NEW 20-21: Permission for Extra Compensation with the University for FACULTY (0.75 FTE & above)
NEW 20-21: Permission for Extra Compensation with the University for STAFF (0.75 FTE & above)