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Memos & Forms

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Memos & Forms on Academic Procedures

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Faculty Recruiting Procedures

Faculty Compliance Issues

Form Name Revised
Conflict of Interest Website  
Reporting Conflicts of Interest Reporting Memo 16-17
Nepotism Memo 15-16
Nepotism Waiver Form 15-16
Password and Account Policy 16-17
Acceptable Use 16-17

Faculty Initiatives

Form Name Revised
Faculty Dependent Care Travel Grant Program 17-18
Sabbatical Application Memo 17-18
Sabbatical Application Form 17-18
Sabbatical Leave Report 12-13
Sabbatical Report Example 12-13

Faculty Evaluation

Form Name Revised
Call for Tenure and Promotion: Committee Dossier Checklist and Forms 17-18
Reference materials for the online Tenure and Promotion system  
Need an individual form?  Each form can be downloaded using this link  
Annual Faculty Evaluation Memo 17-18
Evaluation Form 17-18
Progress Towards Tenure 17-18
Suggested Template for Progress Towards Tenure 14-15
Post Tenure Review Memo 17-18
Sample Letter: Notification of Pending Post Tenure Review 17-18
Post Tenure Review Checksheet 17-18
Post Tenure Summary of in-load teaching 17-18
Reappointment of Ranked Renewable Term Faculty 17-18
Reappointment of Renewable Term Faculty with Instructor or Lecturer titles 17-18
Course Evaluation  

Awards, Honors, Prizes and Opportunities

Instructional and Curricular Issues

Academic Program / Course Approval and Deadlines


Form Name Revised
Program Modification FAQ 16-17
Request for Program Modification: Instructions 16-17
Substantive vs. Non-Substantive as defined by the State Regents’ Staff (OSRHE) 16-17
State Regents’ Timeline for New Program Approval 16-17
Embedded Certificate - New Program Request Form 16-17
Guidelines for New Program Request form 16-17
New Program Request Form for Traditional and Online Programs 16-17
Cover page for Dual or Joint New Program Request Form for Traditional and Online Programs 16-17
Existing Program Delivered Electronically 16-17
Program Deletion 16-17
Program Suspension 16-17
Program Name Change 16-17
Program Option Addition 16-17
Program Option Deletion 16-17
Option Name Change 16-17
Program Requirement Changes 16-17
Other Degree Program Modification 16-17
Administrative/Internal Changes 16-17

(1) Addition of Area of Concentration/Track (Level V)


(2) Deletion of Area of Concentration/Track (Level V)


(3) Addition of a Minor


(4) Deletion of a Minor


(5) Requirement Changes to an accelerated program,
        area of concentration, or minor


(6) Addition of an Accelerated Dual Degree Program


(7) Deletion of an Accelerated Dual Degree Program


(8) Other

Substantive Program Changes Process (Flow-chart) 16-17
Non-Substantive Program Changes Process (Flow-chart) 16-17
Program Approval Tracking (Excel)    17-18
Course Approval Tracking 17-18
Degree Inventory Reporting -- Oklahoma State Regents for Higher Education  
PACGEO Course Approval Memo 16-17


Academic Personnel & Budget Records

Other Memoranda / Information