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Outreach Forum and Conference Services

Conference Services provides professional meeting planning to University and non-University groups. We offer turn-key conference support including planning, marketing, online and on-site registration, and on-site management. Events are held at the Thurman J. White Forum Building or other venues when appropriate in the Norman and Oklahoma City area.

How Can We Help?

We provide logistical information on catering, video, media and technical support, including event costs to fit your budget.

Oklahoma College of Continuing Education

OU Outreach’s Forum and Conference Services provides comprehensive management services in planning and executing a successful conference or event for every client, every time.

In addition to planning services, we offer the Thurman J. White Forum Building as a perfect location for your next meeting or event. Equipped with soundproof projection and audio booths, multiple screens, audio/visual equipment and camera decks, the Forum Room provides many technical adaptations to meet many groups’ conference requirements. On-site technical support is available for the computer lab. 

Our clients are provided:

  • Professional, full-service planning assistance
  • A clean, comfortable, and secure facility for any event or conference
  • Attention-to-detail event philosophy

We can assist a conference with up to 600 attendees by using all of our rooms or we can assist a conference of more than 600 attendees at a venue of your choice.

We invite you to discover all that we have to offer.

How Can We Help?

We are here to help you through the planning process of your conference or event. From the early logistics to the closing session, our knowledgeable staff can help you with every detail. We provide logistical information on catering, video, media and technical support, including event costs to fit your budget.

 

Your complete conference and event planning resource at the University of Oklahoma

  • On-site conference service coordinators
  • Free Wi-Fi
  • Full service video production, webinar, and satellite services
  • In-house audio, video, and computer equipment
  • In-house marketing and promotional support, including a website for your event
  • Secure registration services, both online and on-site set up and support
  • Printing services, including name badges, certificates, and marketing pieces
  • Room set-up
  • Liaison service to local housing and catering
Thurman J. White Forum

The Forum features several gathering spaces
to accommodate meetings, workshops, registration, exhibits, and receptions, which also includes free parking and lodging cottages next door to the Forum.

Our meeting rooms offer flexible configurations, including:

  • 12 seminar rooms, 2 conference rooms, and an auditorium-sized Forum room (seats 540)
  • Soundproof dividers
  • Variable lighting
  • Wi-Fi
  • Multimedia capabilities

Each meeting room is equipped with a laptop, projector with screen, presenter mouse, microphone, and whiteboard. A facility attendant and a staff member are available in the Thurman J. White Forum throughout the duration of your conference/event.

Holding your event at the Thurman J. White Forum includes free parking.

Lodging Cottages

Also available are our lodging cottages conveniently located next door to the Forum. For individuals interested in an on-campus stay, ten duplex cottage units provide an intimate atmosphere with a kitchenette, living area, two double bedrooms, and a bath.

A facility attendant and a staff member are available in the Thurman J. White Forum throughout the duration of your conference/event.

Outreach Forum and Conference Services offers several options for your organization’s next conference, meeting, or special event.

 

Forum Auditorium

A unique auditorium-sized room that holds up to 540 attendees in comfortable chairs behind built-in desks that rise in tiers from the circular stage

If A/V screen is in use, room holds 500 attendees.


 

Conference A/B

Set up styles:

  • Theater: 200
  • Banquet: 168
  • Classroom: 120
  • U-shape: 40

cce_forum_auditiorium

Seminar Rooms

12 seminar rooms available

Set up styles:

  • Theater: 50
  • Banquet: 40
  • Classroom: 35
  • E-Shape: 33
  • Oval: 21

Suites

Two seminar rooms with dividing walls that open to create one large space; four suites available

Set up styles:

  • Theater: 90
  • Banquet: 80
  • Classroom: 70
  • Stretched Oval: 60

Super Suites

Three seminar rooms with dividing walls that open to create one large space; three super suites available

Set up styles:

  • Theater: 150
  • Banquet: 120
  • Classroom: 100
University of Oklahoma campus, "Centennial Mum Garden"

Outreach’s Forum and Conference Services is located in the Thurman J. White Forum building located on the south end of OU’s beautiful and historic campus in Norman, Oklahoma.

The Forum is within walking distance of the OU Law Center, the Sam Noble Museum, Fred Jones Jr. Museum of Art, and OU’s Historic Campus Corner. Just a few blocks away is the Norman’s National Weather Center.

 

Maps / Forum Layout and Parking:

Maps / Campus and Driving Directions:

Kristin (Livingston) Trammell

Kristin (Livingston) Trammell
Forum Manager
Event Specialist 

ktrammell@ou.edu
(405) 325-7378

Amy Patterson

Amy Patterson
Scheduling and Financial Associate


patterson_al@ou.edu

(405) 325-3603

Emilie Bozek

Emilie Bozek
Forum Supervisor
Event Specialist 


embozek@ou.edu

(405) 325-3602

Jake Maurer
Event Coordinator/ IT Support
jpmaurer@ou.edu
405-325-4318

 

Pedro Caliman  |  William Jennings  |  Joshua Tassinari
Facility Attendants

OU Forum and Conference Services has hosted many successful functions for a wide variety of organizations, including city/state government agencies, businesses on both the state and national levels, educators from around the state, and OU departments, colleges, administrators, and faculty.

Some of our satisfied clients and past events, many held annually, include:

Non-University Groups
United Auto Workers
National Association of Social Workers
Oklahoma Rural Heath
Oxford Seminars
Kaplan Test Prep
Oklahoma Water Resource Board
Trinity Lutheran- ESL
Retirement Planning Courses-Richness of Life Institute
OpenRange Round Up-State of Oklahoma

Youth
Oklahoma Girls State- American Legion Auxiliary of Oklahoma
Classics Day- OU College of Arts and Sciences
Mini College- OU Precollegiate Programs
State Speech- OU Precollegiate Programs
Model United Nations of the Southwest- OU Precollegiate Programs

University Groups
Oklahoma Supercomputing Symposium-OU IT
Advanced Placement Summer Institute- OU Outreach
Take Root
Osher Lifelong Learning Institute- OU Outreach
World Geography Academy-Oklahoma Alliance for Geographic Education
Center for English as a Second Language- OU Outreach
Social Studies Conference-Oklahoma Council on Economic Education
Oklahoma Teen Conference-Oklahoma Independent Living/National Resource Center for Youth Development
Oklahoma Scholar-Leadership Enrichment Program
The WaTER Conference-OU WaTER Center
JCPenney Leadership Conference-Price College of Business
Chinese Institute
Changing Seasons- College of Medicine, Neonatology


 

Outreach Forum and Conference Services

University of Oklahoma Outreach

Thurman J. White Forum Building
1704 Asp Avenue, Norman, OK 73072

Phone: 405-325-3603 ~ Fax 405-325-7589

Email: conferenceservices@ou.edu

OU logo on red flag hanging from an old fashioned lamp post

 

Thank you for considering Outreach's Forum and 

Conference Services to host your event!

If you're still exploring possibilities, we'd be delighted to schedule a personal tour or follow-up conversations to help you find exactly what you need.