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Procedures for Requesting to Appoint a Graduate Assistant Over 0.50 FTE

How to Request to Appoint a Graduate Assistant Over 0.50 FTE

  • Fill out the Request to Appoint a Graduate Assistant over 0.50 FTE.
  • The signature of the Advisor, Liaison or Chair of the student’s academic department will be required on the request form.
  • Requests should be directed to Suzanne Peters, Assistant to the Associate Dean of the Graduate College. If there are questions, please contact Suzanne at (405) 325-1838 or at smpeters@ou.edu.
  • Students and departments will be notified of the determination by the Graduate College via email.

Responsibility of the Graduate Student to Submit the Request to Appoint a Graduate Assistant
Over 0.50 FTE

  • Graduate Assistants appointed over 0.50 FTE often hold a combination of appointments in various departments.  As a result, departments are often not aware that a Graduate Assistant’s total FTE exceeds 0.50 FTE.  It is, therefore, the responsibility of the Graduate Student to submit the Request to Appoint a Graduate Assistant Over 0.50 FTE to the Graduate College for approval prior to the start of the semester.
  • Whenever a department is aware that a Graduate Student's total appointment(s) will exceed 0.50 FTE, the department should inform the Graduate Student of his or her responsibility to complete and submit the Request to Appoint a Graduate Assistant Over 0.50 FTE to the Graduate College.
  • If a Graduate Assistant's appointment(s) will continue to exceed 0.50 FTE after the term of approval granted by the Graduate College has expired, the Graduate Student must submit a new request form to the Graduate College for approval prior to the start of the subsequent semester.

Criteria for Approval of a Request to Appoint a Graduate Assistant Over 0.50 FTE

  • Graduate Students may not be appointed over 0.70 FTE at any time.
  • Appointments totaling more than 0.50 FTE cannot be approved for the fall and spring semesters for an international student on a student visa. During summer and Intersession, international students on a student visa may not exceed 0.70 FTE.
  • Students must be in good academic standing.
  • The assistantship(s) must be relevant to the student’s program of study.
  • The assistantship(s) must not impede the student’s progress towards the degree.
  • Students are generally not approved to work over 0.50 FTE during the first semester of graduate level coursework.
  • Requests are not required for summer appointments which will exceed 0.50 FTE.

Tracking Compliance of Graduate Assistantships Exceeding 0.50 FTE

  • Two weeks into the start of each semester, Employee Services will generate a report of all Graduate Assistants who are appointed over 0.50 FTE.  Students with appointments exceeding 0.50 FTE which were not approved by the Graduate College will be notified that a request to the Graduate College is required. Students will then be given one week to submit the Reqeust to Appoint a Graduate Assistant Over 0.50 FTE to the Graduate College for review. 

Supplemental Pay

  • Departments may not effectively increase a Graduate Assistant’s FTE via supplemental pay.
  • The Graduate College does not review supplemental pay requests. However, Human Resources will verify that a Graduate Assistant's composite appointment (FTE and any supplemental pay) does not exceed 28 hours per week.